MEETINGS: COMMUNICATION AT IT'S MOST INEFFICIENT
Did you know…
Middle managers spend 35% of their time in meetings*
Executive leaders spend 50% of their time in meetings*
There are 25 million meetings per day in the U.S.*
37% of meetings start late**
However: Executives consider 67% of meetings to be failures*
Why are these meetings failures? The typical activities we all see:
Multitasking (e-mail and texting)
Lack of engagement (is the topic relevant to the person, e-mail and texting)
Lack of planning and structure
Meetings are designed to communicate information but without understanding how people communicate and what needs to be accomplished, we are sitting in meeting rooms accomplishing nothing.
There are tips to tackle this including asking some basic questions:
Is this meeting really necessary?
Who are the key essential people that need to be there?
Do I have a clear agenda and an expected outcome?
I have spent time in both government and private sector where the meetings are seemingly endless and I’m not sure at the end what we really accomplished. One style that I embraced on a global IT project was the “huddle”. Perfect for status update meetings typical on projects, everyone stands (nice let's keep things moving), everyone goes around and provides their update (get everyone involved) and each person has to identify their most immediate challenge and whether they have resolution or need help (action!).
I personally love to keep things efficient and always end a meeting 10 minutes before it is supposed to. Everyone seems happy when they get 10 minutes back! However I also pay attention to who is attending the meeting and their communication style. If I need someone to weigh in on a topic, I make sure we are presenting the information in a way that is quick for them to process and respond to.
Want to speed up (or eliminate) some of your meetings? Contact me and we can discuss your team and their style.
*Multiple sources cited @ themuse.com
**Yaeger, Don. Great Teams, Thomas Nelson 2016